This prompt is for emails where work is blocked because someone has not sent the needed detail, file, approval, date, number, or decision. The goal is to ask clearly without sounding annoyed or burying the exact question.
Copy this prompt
Write a professional email asking for missing information.
Context:
[what is happening and why the information is needed]
Recipient:
[client, coworker, manager, vendor, customer, or other]
Relationship:
[new, friendly, tense, senior, external, repeated delay, or unknown]
Missing information:
[list the exact details needed]
Why it matters:
[decision, deadline, project step, quote, report, approval, setup, or other]
Deadline or timing:
[real deadline, preferred timing, or none]
My rough wording:
[paste draft or notes]
Tone:
[warm, direct, brief, formal, neutral, or firm]
Rules:
- Ask for the exact missing information in bullets if there is more than one item.
- Explain why it is needed in one short sentence.
- Do not blame the recipient.
- Do not imply they ignored me unless I explicitly say that.
- Do not invent urgency or consequences.
- Keep the email short enough to answer quickly.
Return:
1. Subject line
2. Email body
3. Very short version
4. Firmer version if this is a repeated delay
5. A reply format the recipient can copy
6. Any sentence that could sound annoyed or vague
Example input
Context: I need to finish a vendor comparison for Friday's meeting
Recipient: coworker
Relationship: friendly, but this is the second reminder
Missing information: final price, renewal date, and whether legal approved the terms
Why it matters: Without these details I cannot complete the recommendation
Deadline or timing: Thursday noon
Tone: direct and friendly
What good output should include
- The exact information needed.
- A short reason for the ask.
- A real deadline only if one exists.
- A reply format that reduces effort.
- No passive-aggressive phrasing.