This prompt is for a buyer who has gone quiet after a call, demo, proposal, event, or earlier email. The goal is not to guess why they stopped replying. The goal is to close the loop, make the next step easy, and avoid sounding desperate or automated.
Copy this prompt
Write a sales follow-up email after no response.
Buyer:
[role, company type, and what they care about]
Last interaction:
[call, demo, proposal, trial, event, first email, or other]
What they cared about before:
[problem, goal, question, objection, or exact words]
What I already sent:
[proposal, pricing, answer, resource, next step, or "not sure"]
How long it has been:
[number of days or weeks]
Small next step I want:
[reply with yes/no, confirm owner, tell me timing, book 15 minutes, pause, or close the loop]
Facts I can safely mention:
[only real notes, proof, deadline, or helpful resource]
Rules:
- Do not assume why the buyer has not replied.
- Do not imply they ignored me.
- Do not create fake urgency, discounts, results, or social proof.
- Keep it under 110 words.
- Make the reply easy with one clear question.
- Include a graceful way to say timing is not right.
Return:
1. Subject line under 8 words
2. Email body
3. Softer version
4. More direct close-the-loop version
5. The one buyer detail this email is based on
6. Any phrase that sounds pushy or generic
Example input
Buyer: Operations director at a 40-person logistics company
Last interaction: Demo last Thursday
What they cared about before: Reducing manual shipment update work
What I already sent: Setup notes and pricing range
How long it has been: 6 business days
Small next step I want: Ask whether timing, priority, or owner changed
Facts I can safely mention: They asked if setup needs engineering help
What good output should include
- A specific reference to the last conversation.
- No phrase like "just checking in" or "per my last email."
- A simple choice the buyer can answer quickly.
- No guessed reason for silence.
- A calm close-the-loop option.
Repair prompt
This no-response follow-up still sounds pushy or generic.
Rewrite it again:
- Remove guilt, pressure, and fake urgency.
- Keep one specific buyer detail.
- Make the ask smaller.
- Give the buyer an easy way to say now is not the right time.
- Keep the final email under 90 words.