A proposal follow-up should make the decision easier. This prompt helps ChatGPT summarize the proposal around the buyer's goal, surface the likely objection, and ask for one clear answer without adding pressure.
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Write a sales follow-up email after sending a proposal.
Buyer:
[role and company]
Proposal sent:
[date and what was included]
Buyer goal:
[what they said they want]
Most relevant proposal point:
[scope, price, timeline, deliverable, proof, support, or risk]
Likely open question or objection:
[budget, timing, scope, legal, technical review, internal approval, unclear]
Decision I need:
[approve, revise scope, involve another person, answer one question, or pause]
Facts I can mention:
[proposal terms, agreed problem, deadline, proof, or none]
Rules:
- Do not re-pitch the whole proposal.
- Connect the follow-up to the buyer's stated goal.
- Do not invent urgency, budget authority, approval status, or savings.
- Ask for one clear decision or one small next step.
- Keep the email under 130 words.
- Include a version that lets the buyer ask for a scope change.
Return:
1. Subject line
2. Email body
3. Short version
4. Softer version
5. One-sentence decision ask
6. Risky or unsupported sentence to remove
Example input
Buyer: Founder of a local services company
Proposal sent: Website refresh proposal sent Monday with timeline and three milestones
Buyer goal: Get more quote requests without hiring another coordinator
Most relevant proposal point: Quote-request landing page and follow-up email flow
Likely open question or objection: Budget and whether they need all three milestones
Decision I need: Ask whether to approve, reduce scope, or schedule a short review
Facts I can mention: Proposal includes a smaller phase-one option
What good output should include
- A short reminder of the proposal's outcome, not all details.
- A clear decision path: approve, revise, review, or pause.
- No pressure language.
- No invented deadline or savings claim.
- A buyer-friendly way to request a smaller scope.